300 pages of tender documents. Your estimator stops reading them by hand.
Syntact analyzes your tender documents: eligibility criteria, deadlines, required certificates, and bill-of-quantities items are extracted — every field with a page reference to the original, straight into your estimating tool. Your team decides bid/no-bid in minutes instead of days.
- Bill of quantities (GAEB X83) · 96 p.
- Eligibility & award criteria · 34 p.
- Special contract conditions · 58 p.
- Annexes, forms, certificates · 99 p.
Finding tenders is the easy part. Reading them still falls on a human.
Discovery services like DTAD and ibau surface the contract notice. Then 300 pages of tender documents land on the desk — and the decisive facts sit scattered across the bill of quantities, annexes, and contract conditions.
You hired your estimator to price bids and win claims. Instead, they read 300 pages of tender documents — eligibility criteria, contract conditions, required certificates — before a single line item is priced.
The pre-qualification requirement on page 174, the reference project demanded in Annex C: miss one disqualifying clause and your team spends days pricing a bid the contracting authority rejects with a single sentence.
Submission deadline, clarification-question deadline, certificate submission: three clocks running in parallel, scattered across multiple documents. Miss one and you're out — no matter how good your bid would have been.
There's no time to properly review every tender that comes in. So first impressions decide — and the tender that actually fits your firm sits unread while your team prices the wrong one.
One overlooked sentence never costs just one sentence.
Manual tender review has two built-in costs: the reading time it always takes — and the failure chain it regularly triggers. Both grow with every additional tender.
The knockout criterion sits in the third document, the reference requirement in an annex. Skimming under time pressure, nobody catches it — and the estimate starts anyway.
Days spent pricing line items, requesting subcontractor quotes, negotiating — then the contracting authority formally rejects the bid over missing eligibility. Those hours are gone.
One certificate forgotten, one deadline missed: procurement law gives no second chances. Excluded — regardless of how good your price was.
While your team reads one tender, three others expire. The best-fitting one may have been among them — nobody ever checked.
What does the reading cost you that nobody questions?
Conservative math: pure reading and review time only. Bids priced for nothing after an overlooked knockout criterion, missed deadlines, and the tenders that sit unreviewed aren't even counted yet.
Verify tender documents instead of reading them.
No new portal, no different procurement process, no change to how you find tenders: the documents keep arriving the way they arrive today. Only the reading moves to the AI — embedded in your existing system landscape.
A PDF bundle, a GAEB file, scanned annexes: you upload the documents or forward them — tenders with 80 pages or 300. No reformatting, no pre-sorting.
The AI pulls out eligibility and exclusion criteria, deadlines, required certificates, and bill-of-quantities items in structured form — every field with a page reference to the original. Anything ambiguous gets flagged, not guessed.
Your estimator sees the analysis as a checklist next to the original: tick off criteria, decide bid/no-bid — and the line items land structured in your estimating tool. Days of reading become minutes of control.
The decision stays with your team: no bid starts without your estimator's sign-off. The AI reads first — people decide.
A chatbot answers questions. Syntact delivers a verifiable analysis.
An AI answer without evidence helps nobody in procurement. What matters is an analysis your estimator can verify against the original in seconds — page by page.
Bills of quantities arrive as GAEB X81/X83/D83, PDF tables, or free text. Syntact reads them all and recognizes line items, quantities, and units — not just the prose around them.
Every extracted criterion, deadline, and certificate links to its page in the original. Verifiable in seconds — no black-box chat you have to take on faith.
Instead of 300 pages of prose: a list your team ticks off. Missing certificates get flagged before estimating starts — not after submission.
Submission, clarification questions, bid validity: every date extracted and exportable as a calendar entry. No deadline dies in a footnote on page 12 anymore.
The extracted line items land where estimating happens — RIB iTWO, Nevaris, ORCA, or your Excel template. No new tool where bids live a second life.
Tender documents and estimates stay in your systems — GDPR-compliant in the EU, in your own cloud or on-premises if you prefer.
Bid/no-bid in minutes — and suddenly being selective pays.
When reviewing one tender costs 12 hours, you review few — and bid under pressure on whatever is on the desk. When reviewing costs minutes, you review them all — and bid only on the ones that truly fit.
- More tenders screened, without more headcount
- Bids only where eligibility, references, and capacity fit
- Write fewer bids, win more of them — focus beats scatter
Also buried in site diary paperwork on your construction sites? See how Syntact digitizes your site diary.
5 tenders in the inbox. Time for a thorough review of one. Two get skimmed, two sit untouched — possibly including the best fit.
5 tenders, 5 structured analyses the same day. Your estimator compares deadlines, criteria, and BoQ scope side by side — and puts the estimating hours on the one with the best chance of winning.
Your estimating stays. Syntact feeds it.
Tender documents arrive as PDF or GAEB, the analysis lands in your estimating tool — via API or standard interface. No system migration, no parallel operation.
We build missing connectors for free — contractually guaranteed. Compatible with anything that has an API or an import format for estimating data.
We carry the risk. You keep the control.
The Tender Pilot: send us one real tender — we show you the extracted analysis of your own documents in the demo call. Then: live in 90 days, on terms where doing nothing is the most expensive option.
If your tender analysis isn't running in production after 90 days, we keep working for free until it is.
You pay no platform license as long as the pilot isn't in production. The risk sits with us.
Document intake, GAEB processing, and the connection to your estimating tool — set up for you, not sold to you.
90 days of direct access to the person building your use case — no ticket system, no call center.
If the pilot doesn't go to production, you pay only half the implementation.
Missing an interface to your system? We build it for free — contractually guaranteed.
The mechanism is already running — with real customers, on real data.
The same mechanism that turns your tender documents into a structured analysis already answers questions about BIM models, BoQs, and project data — in production today. Syntact is the AI foundation platform for enterprises: one foundation for every use case, operated in the EU, all the way to on-premises.
- Tender documents, BoQs, and project data in one semantic data layer
- Permissions & audit log on every level
- After tender analysis: site diary, claim management, knowledge assistant — same platform
With Syntact, we successfully unified all our product, pricing, and logistics data and achieved ROI from the very first use case.
30 minutes. Your tender. A finished analysis.
No slide deck: send us one real tender in advance — we show you the extracted analysis of your documents live in the call. On your procurement, not on our demo dataset.
- Feasibility on your documentsLive analysis of your real tender documents — BoQ formats, annexes, all of it.
- A concrete 90-day pilot planSteps, timeline, and what we need from your IT (very little).
- The price in black and whitePlatform, implementation, guarantees — no surprises.
- An engineer, not a salespersonYou talk to the solutions architect who will build the pilot.
- What exactly does Syntact do in tender analysis?
- You feed in the tender documents — a PDF bundle, GAEB files, annexes — and Syntact extracts the decision-relevant facts in structured form: eligibility and exclusion criteria, deadlines, required certificates, and the bill-of-quantities items. Every field carries a page reference to the original. Your team reviews a checklist instead of reading 300 pages — and decides bid/no-bid in minutes.
- Does Syntact replace tender discovery services like DTAD or ibau?
- No — it complements them. DTAD, ibau, and similar services find tenders. Syntact takes over the step after that: the analysis of the tender documents that a human does today. Together they form an unbroken pipeline from the contract notice to the bid/no-bid decision.
- Does it work with our BoQ formats — GAEB, PDF, Excel?
- Yes. GAEB formats (X81, X83, D83), PDF bills of quantities with line-item tables, Excel exports, and free text are all processed alike. Whatever cannot be matched unambiguously is flagged, never guessed. In the demo we show this on your real tender — not on our demo dataset.
- What about scanned or poorly legible documents?
- Scanned PDFs are read via OCR and analyzed like digital documents. When scan quality is poor, recognition confidence drops — and that's exactly when the principle kicks in: uncertain passages are flagged with a page reference and put in front of a human, instead of silently accepted.
- What if the AI misses something?
- That's why Syntact is not a black-box chat: every extracted field carries a page reference, the analysis is a verifiable checklist, and the bid/no-bid decision stays with your estimator. The AI reads first — people decide. The difference to today: your team verifies a structured analysis in minutes instead of skimming 300 pages under deadline pressure.
- Is this worth it for a contractor our size?
- As a rule of thumb: from about 15 to 20 seriously reviewed tenders per year. At 20 tenders × 12 hours of review time, that's around €17,000 in pure reading costs — more than the platform costs. On top comes the real lever: no more bids priced for nothing because of an overlooked knockout criterion. In the demo we run the business case with your numbers.
- Does it work for public and private tenders?
- Both. Public procurement with formal eligibility and award criteria works just like private RFQs with freely structured documents. What matters is not the procurement regime but that the relevant facts are found reliably and backed by a page reference.
- We don't have time for an implementation project.
- That's exactly why the pilot is built to give you time back instead of taking it: our solutions architect sets up document intake, GAEB processing, and the connection to your estimating tool — not your team on the side. You provide one real tender and feedback on the analysis. After 90 days the analysis runs in production — guaranteed, or we keep working for free.
- I need to clear this with management or my business partner first.
- Good — bring them to the demo call. There, both of you see the same analysis of one of your own real tenders, the 90-day pilot plan, and the price in black and white. Until then, we carry the risk: €0 license until production, 50/50 implementation guarantee. There is no better basis for a decision than your own tender, fully analyzed.
- What does our IT need — and what about data protection for tender documents?
- Very little: a way to hand over documents (upload or a mailbox), and optionally an interface to your estimating tool or ERP. Syntact runs GDPR-compliant in the EU — in your own cloud or on-premises if you prefer. Tender documents and estimating data stay in your systems, and access follows your permission model. We provide the documentation your data protection officer needs.
- What does tender analysis cost?
- The platform starts at €800 per month — and the license only starts once you're in production. Setup, GAEB processing, and the connection are included in the pilot package, and implementation is covered by the 50/50 guarantee. At around 12 hours of review time per tender, the license pays for itself from one to two tenders per month.
The next tender is coming for sure. The question is who reads it.
Minutes of control instead of days of reading — and no more bids priced for nothing because of an overlooked knockout criterion.