Goods at the dock, goods receipt in your ERP — no retyping.
Syntact reads your delivery notes — carbon copies and handwriting included —, matches every line against the open purchase order and drafts the goods receipt for approval. Your team reviews deviations instead of retyping documents.
The goods are long since on the shelf. The delivery note is still in the pile.
Not because your warehouse is slow — but because a stack of paper sits between the dock and your ERP, and until now people have been retyping it. Every day, with every delivery.
The goods are already on the shelf — the delivery note is still sitting in a pile. Someone has to review it, dig out the purchase order and retype it line by line. Three to six minutes per document, every day, for every delivery.
Without a check at the dock, the delivery note goes into a binder unverified. The two missing cartons are discovered weeks later by accounts payable — after the claim window has closed and nobody remembers what actually arrived.
Physically the goods are there; in the system they aren't. Sales promises delivery dates and production plans material based on numbers that only become true once the pile is worked through — tonight, or tomorrow.
A claim, year-end close, an audit: someone flips through binders hunting for one document. Carbon copies fade, slips go missing — and your proof of what was delivered hangs on paper.
An unnoticed shortage never costs just the shortage.
Manual delivery note processing has two built-in costs: the time it always takes — and the deviations it regularly misses. Both scale with every additional delivery.
The driver is waiting, the dock is busy — the note gets signed as a formality. Whether 48 cartons arrived or 46, nobody checks in that moment. The delivery note says 48, and your inventory believes it.
The invoice for 48 gets paid, the reorder comes too late, the stock count finds the difference — and nobody can prove where it came from. The same shortage costs you three times.
Until the goods receipt is posted, the stock is invisible to sales and production. Availability promises and material planning run on yesterday's numbers.
When a claim or audit comes, the page-flipping starts: which binder, which month, which supplier? A digitally captured delivery note is found in seconds — searchable down to the line item.
What does the retyping cost you — the work nobody questions?
Conservative math: 220 working days/year, pure data entry time only. Unnoticed shortages, invoices paid twice and the time spent hunting through binders aren't even counted yet.
Review delivery notes instead of retyping them.
No supplier portal, no new document format, no re-educating your suppliers: delivery notes keep arriving the way they arrive today. Only the data entry is taken over by AI — embedded in the systems you already run.
A photo from the dock, the office scanner, a PDF or dispatch advice in a mailbox: Syntact takes delivery notes as they come — carbon copies, stamps and handwritten notes included. Nobody renames or sorts anything.
The AI extracts supplier, delivery note number, line items, quantities and units — and matches every line against the open purchase order in your ERP. Shortages, over-deliveries and unknown items are flagged, not guessed.
Your team sees the drafted goods receipt next to the original document: decide the flagged items, approve — posted. The original is archived digitally on the transaction, searchable down to the individual line.
Posting stays with your team: no goods receipt is created without your warehouse's sign-off. The AI proposes — people decide.
Scan apps turn paper into PDFs. Syntact turns it into a verified goods receipt.
A digitized delivery note that nobody checked against the purchase order is only half the journey. The posted goods receipt in your ERP is the destination — everything before it is an intermediate step.
Scanning a delivery note is trivial. Checking it line by line against the open purchase order — quantities, units, item numbers — is where the labor savings live. That is exactly what separates Syntact from scan apps with an Excel export.
What arrives at the dock is never a clean PDF: carbon paper, stamps, quantities corrected by hand. Syntact reads what's there — and flags what stays illegible instead of guessing.
The goods receipt is created in your existing system — not in an island someone copies CSV files out of. Your warehouse keeps working where it works today.
A hundred suppliers, a hundred layouts: Syntact needs no template per supplier. New suppliers work from the very first document — the AI understands the document instead of memorizing coordinates.
Shortage, over-delivery, unknown item, illegible number: Syntact puts the case in front of your team with the original document beside it. Trust comes from control, not from a black box.
After delivery notes, order entry, invoice verification or your knowledge assistant run on the same platform — one foundation, and every additional use case gets cheaper.
After goods receiving: the rest of your goods flow.
The mechanism that turns delivery notes into verified goods receipts also reads purchase orders and price lists. One foundation — every additional use case gets cheaper.
Purchase orders from email, PDF and fax land in your ERP as verified order drafts — the other side of your goods flow.
Price lists and catalogs from PDF, Excel and Datanorm are matched against your item master — one golden record in your ERP and PIM.
Your ERP stays. Syntact feeds it.
Delivery notes come in from the dock, goods receipts land in your ERP — via API or standard interface, with your open purchase orders as the reference. No system migration, no parallel operation.
Missing connectors are built for free — contractually guaranteed. Compatible with anything that has an API or an import format for goods receipts.
We carry the risk. You keep the control.
A delivery note pilot on your real goods receiving process, with your documents and your warehouse team — on terms where doing nothing is the most expensive option.
If your delivery note processing isn't running in production after 90 days, we keep working for free until it is.
You pay no platform license until the pilot runs productively. The risk sits with us.
Scanner and mailbox intake, PO matching and your approval workflow — set up for you, not sold to you.
90 days of direct access to the person building your use case — no ticket system, no call center.
If the pilot doesn't go to production, you pay only half the implementation.
Missing an interface to your system? We build it for free — contractually guaranteed.
The mechanism is already running — with real customers, on real documents.
Syntact reads documents and writes the structured data straight into the target system — the same mechanism that turns your delivery notes into goods receipts is in production today. Syntact is the AI foundation platform for companies: one foundation for every use case, operated in the EU, all the way to on-premises.
- Delivery notes, purchase orders and master data in one semantic data layer
- Permissions & audit log at every level
- After delivery notes: order entry, invoice verification, knowledge assistant — same platform
With Syntact, we successfully unified all our product, pricing, and logistics data and achieved ROI from the very first use case.
First, see how it works live. Then: your demo, on your data.
Two steps, zero risk: a 30-minute call with a live demo first — then, if it fits, a custom demo we prepare for free on your data.
- 1Book today: 30 minutesLive demo on a real example: A photographed delivery note becomes a verified goods receipt. We capture your requirements — and tell you honestly whether it's a fit.
- 2Then: your demo. Your data.We prepare a custom demo with your documents, free of charge — ready in one week, presented in 60 minutes.
- CEO of Brainformance IT-Services — Vienna, since 2012
- Pimcore Gold Partner: B2B portals, master data & process automation
- Digitalization projects from mid-sized firms to large enterprises
In the call you talk directly to an expert — no sales call center.
- What does delivery note automation mean — more than scanning?
- Scanning is the smallest part. With Syntact, automation means: the delivery note is captured via photo, scan or PDF, the AI extracts supplier, document number and every line item with quantities and units, matches them against the open purchase order in your ERP and drafts the goods receipt for approval. The original is archived digitally on the transaction — searchable and audit-proof, no binder shelf.
- Does it work with handwriting, carbon copies and stamps?
- Yes. Delivery notes at the dock are rarely clean PDFs: carbon paper, creases, stamps, quantities corrected by hand. The AI reads legible handwriting and flags what remains illegible — it never guesses. In the demo we show this on your real delivery notes, not on our demo dataset.
- How does the purchase order matching work?
- Syntact finds the open purchase order in your ERP for the recognized delivery — via PO number, supplier or references — and checks line by line: ordered versus delivered quantity, item numbers, units. Shortages, over-deliveries and unknown lines are flagged and put in front of your team for a decision. The deviation surfaces at the dock — not weeks later in invoice verification.
- What happens with deviations — shortages, over-deliveries, wrong items?
- They land in a review queue: your team sees the drafted goods receipt next to the original document, decides the flagged items and approves. The AI proposes — people decide. For clean standard deliveries, fully automatic posting can be enabled once trust has been earned during the pilot.
- Do we have to train a template for every supplier?
- No. Syntact works without per-supplier template training: the AI understands the document semantically instead of memorizing field coordinates. A hundred suppliers with a hundred layouts is the normal case — and a new supplier works from their very first delivery note.
- Which ERP and warehouse systems does Syntact support?
- We connect to your existing system — we don't replace it. Typical integrations include SAP S/4HANA, SAP Business One, Microsoft Dynamics 365 Business Central, proALPHA, abas, Sage, weclapp or Odoo via API or standard interfaces, plus warehouse and WMS solutions with an API or import format. If a connector is missing, we build it for free — contractually guaranteed.
- How long does implementation take — and what does our IT need to do?
- The pilot is designed to reach production within 90 days — guaranteed. From your IT we need little: a way delivery notes arrive (scanner, photos, a mailbox), an ERP interface or export format and access to open purchase orders. Our solutions architect does the setup — not your team on the side.
- At how many delivery notes per day does this pay off?
- As a rule of thumb: from about 25 to 30 manually processed delivery notes per day. At 30 documents × 4 minutes that's two hours of typing daily — over a year, considerably more than the platform costs. On top come the shortages that slip through unnoticed today. In the demo we build the business case with your numbers.
- What about delivery notes that arrive by email as a PDF before the truck does?
- Same mechanism. Syntact monitors your mailbox and captures attachments automatically: the PDF is read, matched to the open purchase order and the goods receipt is drafted — before the truck pulls into the yard. At delivery, your team only confirms what actually arrived.
- What about data protection and audit compliance?
- Syntact runs GDPR-compliant in the EU — on request in your own cloud or on-premises. Documents are archived immutably on the transaction, access follows your permission model, and every change is traceable in the audit log. We provide the documentation your data protection officer needs.
- What does delivery note automation cost?
- The platform starts at €800 per month — the license only starts once you're in production. Setup, scanner/mailbox intake and ERP integration are included in the pilot package, and implementation is covered by the 50/50 guarantee. At 3 to 6 minutes of processing time per document, the license pays for itself from a few dozen delivery notes per day.
The next truck is definitely coming. The question is who retypes the delivery note.
Minutes of review instead of hours of typing — and no more shortages that only surface at invoice verification, after the claim window has closed.